SceneNote is a product of Visual Tone (Pty) Ltd, a company registered in South Africa.
Last updated: June 2026
The short version
SceneNote is built for professionals who share work-in-progress media with clients and collaborators — often under NDA or embargo. With that in mind, here is what matters most:
- We do not store your videos. Projects are link-based. Your media stays on YouTube, Vimeo, Dropbox, or wherever you host it. We never have access to it.
- We do not use your content to train AI models. Ever.
- No account is required. We don't ask for your name, email, or any personal information to use SceneNote.
- Your project is only accessible to people with the link. We do not index, publish, or share project content.
- Projects are automatically deleted after 45 days of inactivity, along with all notes, annotations, and uploaded audio.
The rest of this policy gives you the full picture.
1. Who we are
SceneNote is operated by Visual Tone (Pty) Ltd, a business registered in South Africa. SceneNote is a product of Visual Tone.
For any privacy-related questions or requests, contact us at: management.visualtone@gmail.com
2. What we collect — and what we don't
We do not collect
- Your email address (unless you opt into email notifications — see below)
- Payment information (SceneNote is free)
- Any information from a login or account (there are none)
We do collect
Display name
If you enter a name in a project room (e.g. "Julie" or "Fred"), that name is stored alongside your notes and annotations for the lifetime of the project. Entering a name is entirely optional, though it helps collaborators identify who left which feedback. Your name is visible to anyone with the project link.
Notes, annotations, and voice notes
Any timestamped notes, annotations, or voice recordings you add to a project are stored on our infrastructure for the lifetime of that project. Voice note audio is retained as long as the project is active and is deleted when the project expires or the note is deleted.
Voice note transcriptions
Voice notes are transcribed using Cloudflare's AI Whisper service. The transcript is stored alongside your note. See Section 5 for more on how Cloudflare handles this data.
Uploaded audio files
If you upload an audio file (MP3, WAV, etc.) to create a project, that file is stored in Cloudflare R2 cloud storage for the duration of the project. It is deleted automatically when the project expires or is manually deleted.
Anonymous browser identifier
When you interact with a project, a random anonymous ID is generated in your browser and stored in your browser's local storage (localStorage). This ID is used solely to allow you to edit or delete your own notes — it is not linked to your identity, not shared, and not stored on our servers independently of your notes.
Email address (opt-in only)
If you choose to receive email notifications when new feedback is added to a project, or if you use the "email me my links" option on the create screen, your email address is stored. This is entirely optional and is never required to use SceneNote. See Section 6 for full details.
IP address and device/browser information
We collect IP addresses and basic browser and device information (e.g. browser type, operating system, screen size) for the purposes of analytics, abuse prevention, and improving the product. This data is processed through Cloudflare's infrastructure and our analytics tooling. It is not sold or shared with third parties for marketing purposes.
Project metadata
When a project is created, we store the media URL, an optional project title, and timestamps for when the project was created and last accessed. This is used solely to run the service.
3. How we use your information
We use the data we collect to:
- Provide and operate the SceneNote service
- Display your notes and annotations to others in the same project room
- Send you email notifications about your project (only if you opted in)
- Identify and prevent abuse (e.g. rate-limiting, spam prevention)
- Understand how the product is used in aggregate, so we can improve it (analytics)
- Enforce our acceptable use policy (see Section 9)
We do not use your content or data to train AI or machine learning models. We do not sell your data. We do not use your data for advertising.
4. Your content and who can see it
Project access is link-based. Only people who have your project link can view it. SceneNote does not publish, index, or share project content publicly. We do not provide any search or discovery mechanism for projects.
Your videos are not stored by us. SceneNote works by loading media from the source you provide (YouTube, Vimeo, Dropbox or a direct URL). That media remains on your hosting platform — we never copy or store it. The only exception is audio files you directly upload, which are stored in Cloudflare R2 for the duration of the project.
We cannot read your DMs or see your source platform account. We only interact with media that is publicly accessible via the link you provide, or that you explicitly upload.
Confidential and embargoed work. We understand that many users share unreleased, confidential, or NDA-protected work. We do not access, view, or use your project content for any purpose beyond operating the service. Staff access to stored data is restricted and only used for technical support or legal compliance.
5. Infrastructure and third-party processors
SceneNote is built on Cloudflare's platform. The following third-party services process data on our behalf. We have reviewed each for compliance and data handling standards.
Cloudflare (infrastructure)
All data — notes, audio files, analytics, and project metadata — is stored and processed on Cloudflare's infrastructure (Workers, Durable Objects, R2, Analytics Engine). Cloudflare operates globally distributed data centres. Cloudflare's privacy policy is available at cloudflare.com/privacypolicy.
Cloudflare AI (voice transcription)
Voice notes are transcribed using Cloudflare's AI Whisper service, which runs on Cloudflare's infrastructure. Cloudflare's terms state that data submitted to Workers AI is not used for model training.
Resend (email delivery)
If you opt into email notifications, your email address and project link are passed to Resend to deliver those emails. Resend is a transactional email provider. Their privacy policy is at resend.com/privacy.
Tally (bug reports and feedback)
The "Report a bug" button in the product opens a form powered by Tally. If you submit a bug report, any information you provide in that form is handled by Tally. Their privacy policy is at tally.so/privacy. This form only loads when you choose to open it — it is not loaded on every page visit.
We do not use advertising networks, social media trackers, or any other third-party tracking scripts.
6. Email notifications
Email notifications are entirely opt-in. You will never receive an email from us unless you explicitly provide your email address.
If you subscribe to notifications:
- We store your email address and associate it with the relevant project.
- We send you an email when a new note is added to your project (subject to a per-author throttle to avoid spam).
- We send you a welcome confirmation when you first subscribe.
- Every email includes a one-click unsubscribe link that permanently removes your address from that project.
If you use the "email me my links" option at project creation, your email address is stored so we can send you your owner and viewer links. The same unsubscribe mechanism applies.
Data retention: Email addresses are retained even after a project expires, so that unsubscribe links in older emails continue to work correctly. You can have your email address deleted at any time by clicking the unsubscribe link in any email you received from us, or by emailing us at management.visualtone@gmail.com.
7. Cookies and local storage
SceneNote does not use cookies.
We use your browser's local storage (localStorage) to remember:
- Your display name, so you don't have to re-enter it
- Your project list, so previously created projects appear under "My projects"
- Your owner token, so you retain access to projects you created
- An anonymous guest ID, used solely for note edit/delete permissions
This data never leaves your device unless it is explicitly used to interact with our service (e.g. your name is sent with a note you post). You can clear this at any time by clearing your browser's site data.
8. Data retention
| Data | Retained until |
|---|
| Notes, annotations, project metadata | Project expires (45 days of inactivity) or is deleted |
| Uploaded audio files | Project expires or note is deleted |
| Voice note transcripts | Project expires or note is deleted |
| Email addresses (notifications) | Until you unsubscribe or request deletion |
| IP and device analytics | As per Cloudflare Analytics Engine retention (rolling 3 months) |
| Browser local storage | Until you clear your browser data |
9. Acceptable use and prohibited content
SceneNote may be used to share video and audio content for professional feedback and review. By using SceneNote, you agree not to upload, link to, or share any content that:
- Contains sexually explicit material, including any depiction of minors in a sexual context
- Depicts or glorifies real-world violence, gore, or harm to people or animals
- Violates the terms of service of the platform where the media is hosted (e.g. YouTube's Community Guidelines)
- Infringes on intellectual property rights you do not hold
- Is used for harassment, abuse, or targeted harm toward any individual
- Violates applicable law in South Africa or the jurisdiction of the content creator or reviewer
We reserve the right to remove projects and terminate access for violations of this policy. If you encounter content on SceneNote that you believe violates this policy, please report it to management.visualtone@gmail.com.
10. Age
SceneNote is intended for professional and commercial use. It is not directed at children. You must be at least 16 years old to use SceneNote. If you are under 16, please do not use this service or submit any personal information.
11. Your rights
Depending on where you are located, you may have certain rights regarding your personal data. These include:
- The right to know what personal data we hold about you
- The right to request correction of inaccurate data
- The right to request deletion of your data
- The right to object to or restrict how we process your data
South African users: These rights are provided under the Protection of Personal Information Act (POPIA).
European / UK users: These rights are provided under the General Data Protection Regulation (GDPR) and UK GDPR.
To exercise any of these rights, email us at management.visualtone@gmail.com. We aim to respond within 30 days.
Because SceneNote does not require an account, most of your data can be removed simply by deleting your project (if you are the owner) or by not entering a name. Notes you posted can also be deleted from within the project room.
12. Security
Project content is accessible only via a unique, unguessable link. Owner links carry a separate private token that is stripped from the browser's address bar immediately after being cached locally, so it cannot be accidentally shared by copying the URL. We use Cloudflare's infrastructure, which provides DDoS protection, TLS encryption in transit, and at-rest encryption for stored data.
No system is perfectly secure. We encourage you to treat your project links and owner links as you would any confidential link — do not share your owner link publicly.
13. Changes to this policy
We may update this policy from time to time. When we do, we will update the "Last updated" date at the top of this page. Continued use of SceneNote after changes are posted constitutes acceptance of the updated policy.
14. Contact
For any privacy questions, requests, or concerns:
Visual Tone (Pty) Ltd
management.visualtone@gmail.com
SceneNote is a product of Visual Tone (Pty) Ltd, a company registered in South Africa.
Last updated: June 2026
By using SceneNote, you agree to these terms. If you don't agree, please don't use the service.
1. What SceneNote is
SceneNote is a free, no-account video and audio feedback tool. You paste a link or upload an audio file, share the project with collaborators, and collect timestamped notes and annotations. That's it.
2. Your content
You are responsible for any content you share through SceneNote — including the media you link to, the notes you post, and any audio files you upload.
By using SceneNote, you confirm that:
- You have the right to share the media you are linking to or uploading
- Your content does not violate the terms of the platform where it is hosted (e.g. YouTube, Dropbox, Vimeo etc)
- Your content does not violate any applicable law
We do not claim ownership of your content. We do not store your videos — projects are link-based and your media stays on the platform where you host it. The only content we store is notes, annotations, voice recordings, and any audio files you directly upload. All of this is deleted automatically when the project expires.
3. Prohibited content
You may not use SceneNote to share, link to, or facilitate access to:
- Sexually explicit material of any kind, including any content that sexually depicts or exploits minors
- Graphic violence or content designed to harass, threaten, or harm individuals
- Content that infringes on intellectual property rights you do not hold
- Malware, spam, or content intended to disrupt or deceive
- Anything illegal under South African law or the law of your jurisdiction
We reserve the right to remove any project we determine to be in violation of these terms, without notice. Serious violations will be reported to the relevant authorities.
4. The service is provided as-is
SceneNote is free and provided without warranty. We do our best to keep it running reliably, but we cannot guarantee uninterrupted access or permanent data preservation.
In particular:
- Projects are automatically deleted after 45 days of inactivity. We are not responsible for any data loss resulting from expiry. Export your notes before they're gone.
- We are not liable for any loss, damage, or missed deadlines resulting from use of — or inability to use — SceneNote.
- Playback quality for linked media (YouTube, Vimeo, Dropbox etc.) depends on the source platform and the viewer's connection. We are not responsible for buffering, quality issues, or platform outages.
5. Your responsibilities
- Keep your owner link private. Anyone with your owner link has full control over the project, including the ability to delete it.
- You are responsible for who you share project links with. Anyone with a link can view the project and leave feedback.
- Do not use SceneNote to circumvent the terms or rights restrictions of a third-party platform.
6. Age
You must be at least 16 years old to use SceneNote. By using the service, you confirm that you meet this requirement.
7. Changes to the service
We may update, modify, or discontinue SceneNote at any time, with or without notice. We may also update these terms — when we do, we'll update the date at the top of this page. Continued use of SceneNote after changes are posted means you accept the updated terms.
8. Governing law
These terms are governed by the laws of the Republic of South Africa. Any disputes will be subject to the jurisdiction of South African courts.
9. Contact
For any questions about these terms:
Visual Tone (Pty) Ltd
management.visualtone@gmail.com